Reasons to Make the Shift from G Suite to Microsoft 365

In today’s digital age, businesses rely heavily on productivity suites to streamline their operations and enhance collaboration. Two popular options in the market are G Suite and Microsoft 365. G Suite, developed by Google, offers a range of cloud-based applications such as Gmail, Google Drive, and Google Docs. On the other hand, Microsoft 365, previously known as Office 365, includes a suite of productivity tools like Outlook, OneDrive, and Word. Both solutions have their own set of features and benefits, but in recent years, more and more businesses are making the shift from G Suite to Microsoft 365. This article will explore the reasons behind this trend and why you should consider switching as well. 

Overview of G Suite features 

G Suite offers a variety of features designed to enhance productivity and collaboration within teams. One of its key strengths is its cloud-based nature, which allows users to access their files and applications from anywhere, on any device. This flexibility is particularly beneficial for businesses with remote or distributed teams. 

Another notable feature of G Suite is its robust suite of communication tools. Gmail, the email service provided by G Suite, is widely used and offers a user-friendly interface along with powerful search capabilities. Additionally, G Suite includes Google Hangouts for video conferencing and Google Calendar for scheduling and organising meetings. 

Overview of Microsoft 365 features 

Microsoft 365, on the other hand, offers a comprehensive suite of productivity tools that have become industry standards. Outlook, the email client provided by Microsoft 365, is known for its powerful features and integration with other Microsoft applications. With features like focused inbox and advanced search capabilities, Outlook helps users manage their emails efficiently. 

Microsoft 365 also includes OneDrive, a cloud storage service that provides users with ample storage space for their files. OneDrive allows for easy file sharing and collaboration, while also ensuring data security and protection. 

Reasons to consider switching from G Suite to Microsoft 365 

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While G Suite has its own strengths, there are several reasons why businesses are choosing to switch to Microsoft 365. 

Enhanced collaboration tools in Microsoft 365 

Microsoft 365 offers a suite of collaboration tools that are highly regarded in the industry. One such tool is Microsoft Teams, a unified communication and collaboration platform that brings together chat, video conferencing, file sharing, and collaboration on documents. With Microsoft Teams, teams can collaborate seamlessly, communicate effectively, and stay connected regardless of their location. 

Another collaboration tool offered by Microsoft 365 is SharePoint. SharePoint allows for the creation of team sites, where members can store, organise, and share documents and other files. It also offers advanced features such as version control and document co-authoring, making it easier for teams to work together on projects. 

Improved security and data protection in Microsoft 365 

Data security is a top concern for businesses of all sizes. Microsoft 365 addresses this concern by providing robust security features and advanced data protection capabilities. With Microsoft 365, businesses can take advantage of features such as multi-factor authentication, data loss prevention, and encryption to safeguard their sensitive information. 

Microsoft 365 also offers advanced threat protection, which includes features like anti-malware and anti-phishing protection, to protect against cyber threats. Additionally, Microsoft has a dedicated team of security experts who constantly monitor and respond to potential threats, ensuring that businesses using Microsoft 365 have the highest level of security. 

Integration with other Microsoft products and services 

One of the key advantages of Microsoft 365 is its seamless integration with other Microsoft products and services. For businesses that already use Microsoft solutions such as Microsoft Dynamics or Azure, the integration with Microsoft 365 provides a unified and cohesive experience. 

For example, with Microsoft Dynamics 365, businesses can integrate their customer relationship management (CRM) system with Microsoft 365, resulting in a streamlined workflow and improved productivity. Similarly, integration with Azure allows businesses to leverage the power of cloud computing and easily scale their operations. 

Cost comparison between G Suite and Microsoft 365 

When it comes to cost, G Suite and Microsoft 365 offer different pricing models. G Suite follows a per-user, per-month pricing structure, which can be advantageous for businesses with a limited number of users. Microsoft 365, on the other hand, offers multiple plans with different features and pricing options, allowing businesses to choose the most suitable plan based on their needs and budget. 

It is important to consider the total cost of ownership when comparing the two solutions. While G Suite may have a lower initial cost, Microsoft 365 offers a more comprehensive suite of tools and features, which can result in higher productivity and efficiency in the long run. 

How to make the transition from G Suite to Microsoft 365 

Making the transition from G Suite to Microsoft 365 can seem like a daunting task, but with proper planning and execution, it can be a smooth and seamless process. Here are some steps to consider when making the switch: 

  • Evaluate your needs: Before making the transition, assess your organisation’s needs and identify the key features and functionalities required. This will help you choose the most appropriate Microsoft 365 plan for your business. 
  • Plan the migration: Develop a detailed migration plan that includes timelines, responsibilities, and a backup strategy. Consider conducting a pilot migration to test the process and identify any potential issues. 
  • Data migration: Migrate your data from G Suite to Microsoft 365. This includes transferring emails, contacts, calendars, and files. Microsoft provides tools and resources to assist with the migration process. 
  • User training: Provide training and support to your employees to ensure a smooth transition. Familiarise them with the new tools and features of Microsoft 365 and address any questions or concerns they may have. 

Benefits of partnering with a Microsoft Partner for the transition 

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Partnering with a Microsoft Partner can greatly simplify the transition from G Suite to Microsoft 365. Microsoft Partners are experts in Microsoft technologies and can provide valuable guidance and support throughout the migration process. Here are some benefits of partnering with a Microsoft Partner: 

  • Expertise and experience: Microsoft Partners have in-depth knowledge and experience in implementing Microsoft solutions. They can provide best practices and industry insights to ensure a successful transition. 
  • Customised solutions: Microsoft Partners can tailor the migration plan to meet the specific needs of your business. They understand that every organisation is unique and can recommend the most suitable Microsoft 365 plan and features for your requirements. 
  • Ongoing support: After the migration, a Microsoft Partner can provide ongoing support and maintenance for your Microsoft 365 environment. This ensures that you receive timely assistance and updates to keep your systems running smoothly. 


In conclusion, there are several compelling reasons to make the shift from G Suite to Microsoft 365. Microsoft 365 offers enhanced collaboration tools, improved security and data protection, seamless integration with other Microsoft products and services, and a flexible pricing model. While the transition process may require careful planning and execution, partnering with a Microsoft Partner can simplify the process and ensure a successful migration. By making the switch to Microsoft 365, businesses can benefit from a comprehensive suite of productivity tools and take their operations to the next level. 

WHERE MICROSOFT TECHNOLOGIES MEET EXPERTISE, delivering high-quality Microsoft solutions for enterprises around the world. Carbon and Finch are an established Microsoft Partner with first-class implementation and support capabilities for your Microsoft Dynamics solutions.